Job Overview

Job Title: HR Coordinator

Contract: Permanent (Full-time)

Salary: £33,833 (per annum) 

Location: London, hybrid

Application Closing Date: Friday 18^th April 2025

About Us
BMJ is a global healthcare knowledge provider committed to improving health outcomes worldwide. We are looking for an organised and detail-oriented HR Coordinator to join our dynamic HR team. This is a fantastic opportunity to contribute to a high-performing HR department and support an organisation that is passionate about making a difference in healthcare.

Job Purpose
We are seeking a proactive HR Coordinator to provide vital support to our HR team in delivering a comprehensive and high-quality HR service. In this role, you will manage key HR administrative processes, including payroll, employee lifecycle management, and HR system maintenance. You will also assist with international HR tasks and queries, ensuring smooth operations across the team.

Responsibilities

General Administration

• Provide administrative support to the UK and International HR teams
• Monitor tickets on Fresh-service by being the first point of contact for queries from managers and employees
• Maintaining all HR records

Employee Lifecycle

• Administer employment changes, including maternity letters and schedules
• Process the whole leavers cycle
• Notify managers about fixed-term contract and secondment expirations
• Manage visa expirations, including certificates of sponsorships and drafting repayment plans

Payroll & Compliance

• Process payroll changes and act as the first point of contact for payroll queries.
• Manage freelancer contracts, ensuring IR35 compliance.

HR Systems & Reporting

• Manage HRIS (Human Resources Information System) updates, ensuring data integrity.
• Support employees in navigating HR systems.
• Generate scheduled and ad-hoc reports.
• Oversee holiday resets and manage annual leave queries for both UK and International hubs

Employee Relations (ER)

• Take minutes during formal ER meetings (e.g., grievances, redundancies).

Projects & Process Improvement

• Responsible for ad hoc HR Projects as and when required
• Contribute to HR initiatives and process enhancements.

International HR Support

• Assist the Head of HR Operations in managing international HR processes.
• Maintain up-to-date records for international starters and leavers on Core HR.

Skills, Knowledge & Experience

• Recent administrative experience, within HR.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication skills, both written and verbal.
• High attention to detail and accuracy in data handling.
• Ability to build and maintain effective relationships with internal and external stakeholders.
• Experience using HR and payroll systems, with the ability to learn new systems quickly.
• Analytical mindset with experience handling data and generating reports.
• Ability to handle confidential information with discretion and professionalism.

Why work for us

Help us create a healthier world. We are a global healthcare knowledge provider. We publish The BMJ, one of the world’s most impactful medical journals and over 70 influential speciality journals. We offer digital tools to help health professionals worldwide tackle critical healthcare challenges. Find out more about us here.

Flexible Work and Workplace Perks

• Flexible work available to all employees: Remote first; Core hours; 9-day fortnight

• Discounted onsite gym and fitness classes 

Generous benefits

• Generous double-matching employer pension contribution, up to 12%

• Discounted dental and travel insurance

• Seven x salary life assurance cover and a generous income protection package

• Discounted gym membership, cycle-to-work and season ticket loan

• Discounts for retail and leisure products through yourReward 

Work-life balance and wellbeing

• Twenty-five days holiday + bank holidays + a BMJ Day off.

• Additional holiday through long service; buy up to 5 additional days 

• Leave for moving house, volunteering or getting married

• Concierge service Seniorcare by Lottie

Equity, Diversity and Inclusion

• Equity, Diversity and Inclusion are not buzzwords to us, but fundamental company priorities

• We believe that a diverse workforce brings unique strengths and insights, enabling us to better serve our customers and drive positive change in our industry. 

• If you are from an under-represented or historically marginalised community, we are particularly interested in hearing from you. 

• Join our employee-led networks focusing on Gender, Race and Cultural Diversity, Sexual Orientation, Mental Health and Well-being, Parents and Carers and Age.

• Disability Confident Committed employer

Learning & Development

• Personal development plan 

• Mentoring scheme

• Career Coaching

• Opportunities to pursue professional development

• Strengths-based development