Job Overview

Job Title: Administrative Assistant 

Contract: 9 months fixed-term contract from 3 June 2024

Salary: £28,504 per annum

Location: BMA House, London - UK (Hybrid)

Application Closing Date: 31 March 2024

In this hybrid role, which can be mostly home or office-based, you will join our publishing team as Administrative Assistant. This is a varied and busy role that requires excellent administration, organisational and communication skills.

Responsibilities

• Manage and maintain department information and be responsible for routine email enquiries for the team

• Organise the Journals department meetings, including speakers, guests, meeting space and conferencing systems 

• Act as the first point of contact for financial queries from the team or from finance

• Submit Sales Invoice Requests when required; tracking and coordinating payments

• Organise internal and external meetings including dates, logistics, reception and catering

• Assist the team with organising travel and accommodation for internal and external staff

• Support team members with the set up of new staff members

• Organise departmental and ad hoc meetings when required

• Assist with organising events and team celebrations

• Assist with data collection when necessary

• Website updates using Wordpress

Qualifications

• Experience working as an administrator, or hold similar related skills

• Excellent written and verbal communication skills and a proactive attitude

• You must have the ability to prioritise your workload, be well organised, and have excellent attention to detail

• Strong computer literacy, basic web skills and familiarity with Google Workspace are desirable

Why work for us

Help us create a healthier world. We are a global healthcare knowledge provider. We publish The BMJ, one of the world’s most impactful medical journals and over 70 influential speciality journals. We offer digital tools to help health professionals worldwide tackle critical healthcare challenges. Find out more about us here.

Flexible Work and Workplace Perks

• Flexible work available to all employees: Remote first; Core hours; 9-day fortnight

• Discounted onsite gym and fitness classes 

Generous benefits

• Generous double-matching employer pension contribution, up to 12%

• Discounted dental and travel insurance

• Seven x salary life assurance cover and a generous income protection package

• Discounted gym membership, cycle-to-work and season ticket loan

• Discounts for retail and leisure products through yourReward 

Work-life balance and wellbeing

• Twenty-five days holiday + bank holidays + a BMJ Day off.

• Additional holiday through long service; buy up to 5 additional days 

• Leave for moving house, volunteering or getting married

• Concierge service Seniorcare by Lottie

Equity, Diversity and Inclusion

• Equity, Diversity and Inclusion are not buzzwords to us, but fundamental company priorities

• We believe that a diverse workforce brings unique strengths and insights, enabling us to better serve our customers and drive positive change in our industry. 

• If you are from an under-represented or historically marginalised community, we are particularly interested in hearing from you. 

• Join our employee-led networks focusing on Gender, Race and Cultural Diversity, Sexual Orientation, Mental Health and Well-being, Parents and Carers and Age.

• Disability Confident Committed employer

Learning & Development

• Personal development plan 

• Mentoring scheme

• Career Coaching

• Opportunities to pursue professional development