Job Overview

Job Title: Editorial Production Assistant     

Contract: Permanent (full-time)

Salary: £33,833     

Location: London (Hybrid)   

Application Closing Date: Sunday 4th May 2025

The BMJ is looking for a dynamic, efficient, and highly organized individual to join our team as an Editorial Production Assistant. This role offers a fantastic opportunity to work with editors, authors, and reviewers while supporting the submission and peer review process of a leading international journal.

As part of the Publishing Services team, you will be the primary point of contact for queries from authors, reviewers, and editors. You will manage the journal’s inbox and oversee daily tasks within the submission system, working closely with editors to ensure manuscripts are processed efficiently. This role also offers opportunities to develop and improve journal workflows, and contribute to various projects across the wider company.

Responsibilities

• Provide exceptional support to prospective and submitting authors, guiding them through the submission process.

• Update section and technical editors about article progress, and proactively follow up with authors and peer reviewers as needed.

• Support the editors by attending meetings, sending out commissioning emails, organising manuscripts in the submission system, and producing reports.

• Liaise with authors and commissioning editors regarding article guidelines, deadlines, conflicts of interest, appeals, Open Access payments for accepted articles, and ad hoc journal policy queries.

• Collaborate with colleagues across the wider BMJ journals team on Scholar One system updates, internal alignment, and ongoing process improvements.

• Oversee the posting of prepublication history files for published articles on bmj.com.

• Administer the journal’s patient and public reviewer remuneration initiative.

• Work with BMJ’s transfers team and authors to transfer rejected manuscripts to other suitable BMJ journals.

Skills, Experience & Qualifications  

• A minimum of 1 years’ work experience in a publishing office environment, ideally STM. 

• Experience using a journal submission system, preferably Scholar One.

• Experience of using Google Workspace would be beneficial, but not essential
• Experience handling a variety of queries from authors and editors, and assisting with the peer review process

Why work for us

Help us create a healthier world. We are a global healthcare knowledge provider. We publish The BMJ, one of the world’s most impactful medical journals and over 70 influential speciality journals. We offer digital tools to help health professionals worldwide tackle critical healthcare challenges. Find out more about us here.

Flexible Work and Workplace Perks

• Flexible work available to all employees: Remote first; Core hours; 9-day fortnight

• Discounted onsite gym and fitness classes 

Generous benefits

• Generous double-matching employer pension contribution, up to 12%

• Discounted dental and travel insurance

• Seven x salary life assurance cover and a generous income protection package

• Discounted gym membership, cycle-to-work and season ticket loan

• Discounts for retail and leisure products through yourReward 

Work-life balance and wellbeing

• Twenty-five days holiday + bank holidays + a BMJ Day off.

• Additional holiday through long service; buy up to 5 additional days 

• Leave for moving house, volunteering or getting married

• Concierge service Seniorcare by Lottie

Equity, Diversity and Inclusion

• Equity, Diversity and Inclusion are not buzzwords to us, but fundamental company priorities

• We believe that a diverse workforce brings unique strengths and insights, enabling us to better serve our customers and drive positive change in our industry. 

• If you are from an under-represented or historically marginalised community, we are particularly interested in hearing from you. 

• Join our employee-led networks focusing on Gender, Race and Cultural Diversity, Sexual Orientation, Mental Health and Well-being, Parents and Carers and Age.

• Disability Confident Committed employer

Learning & Development

• Personal development plan 

• Mentoring scheme

• Career Coaching

• Opportunities to pursue professional development

• Strengths-based development